Human Resources Department

FAQs for Public Relations (Employees)

Duties and responsibilities of Public Relations Team at the HR Department:

• Handle and follow up requests of employees and students regarding (residence visas/transfers of sponsorship and health cards).
• Update visas and health cards’ information in the HR system.
• Prepare cash compensation forms for visa allowances for employees and non-Omani students.
• Prepare airline tickets cash allowance forms for non-Omani employees.
• Follow up with the authorities of the university administration and other bodies on issues related to all the above.

What are the Requirements and procedures for renewing (Employee Visa)?

  • Permit number: The employee must request the permit number from the Human Resources Department by direct contact, mail or e-mail. Then, an authorization number shall be sent to the applicant to download and fill out the civil status residence visa form.
  • Download and fill out an EMPLOYMENT SINGLE VISA application form from the ROP website or a Sanad Office.
  • A copy of the passport, the visa, and two (2) photos.
  • A copy of the employment contract.
  • Visa issuance fee of (20 OMR).

 

What are the Requirements and procedures for obtaining and renewing a (family visa)?

  • Download and fill out a RELATIVES JOINING VISA application form from the ROP website or a Sanad Office.
  • A copy of the employee's passport and visa and two (2) photos.
  • A copy of the employment contract.
  • Visa issuance fee (30 OMR for each family member).

N.B.: Only family members below 21 years are eligible to obtain visas.

How can the employee obtain a family visit visa?

  • Download and fill out a FAMILY VISIT VISA application form from the ROP website or a Sanad Office.
  • A copy of the passport, and two (2) photos.
  • A copy of the applicant's (employee) passport and visa.
  • 20 OMR visa issuance fee.

 

What are the Requirements for issuing and renewing an employee’s health card?

  • Copies of passports of the employee’s family members.
  • Two (2) family photos.
  • A copy of the employment contract.

N.B.: Family members over 18 years old are not eligible for health cards.   

What is the Mechanism for requesting travel allowance?

  • Download and fill out a travel allowance request form from the E-Visa system.
  • Attach copies of family members’ passports and visas, bearing entry stamps.
  • A copy of the employment contract (all pages)

The HR Department shall transfer the request to the Finance Department to take necessary measures.

N.B.: Only family members below 21 years are eligible to travel allowance.

 

What is the Mechanism for requesting an excess baggage allowance on the ticket upon resignation from service?

Upon an employee's resignation or when a decision for termination of his/her service is issued, the employee shall fill out a form requesting (excess ticket weight allowance) and attach a copy of the passport and the appointment contract.

The request shall be enclosed with the HR’s letter and sent to the Department of Financial Affairs for disbursement of dues in accordance with Civil Service Laws.

For any inquiries, please contact the following:
+968 24473629
+968 24473630

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